Think about this: Distractions take up 28% of our day.
Someone once thought it was a good idea, but open plan offices are killing our productivity.
Research shows that we get distracted every 11 minutes. That can include someone directly interrupting you, or the loud-talker four desks over that won’t keep it down. Even worse, once we are interrupted, it takes a staggering 25 minutes, on average, to get back on track.
The concept of increased collaboration by removing the office walls is great in theory, but when we need people to be more productive than ever before, why would we give them an environment full of distractions?
In my workshops, a constant theme is that people are regularly getting into the office early (before anyone else is there) or staying later (when no one else is there) in order to get some productive work time in. This tells us one thing: we are more productive when we’re not interrupted!
In order to thrive in these chaotic workplaces, we need some personal and organisational strategies to maximise productivity, without leaving collaboration behind.
Here’s what I suggest:
1) Acknowledge the Problem
Distractions are a real problem. If we are getting distracted every 11 minutes, and it takes us 25 minutes to get back on track, then how much work are we actually getting done? We need to acknowledge that collaboration is great, but we also need periods of time where we can actually get the important stuff done during the day.
2) Develop Team Strategies
Sit down with your team and work out some strategies to make this happen. Maybe it’s that there are periods during the day that are free from internal email, meetings or interruptions. Or maybe you set up a ‘signal’ that people are working at full intensity – maybe people have a sign on their desk or they have their headphone in.
3) Develop Personal Strategies
Our willingness to be distracted is increasing daily. We feel compelled to response to every email ping or social media blip. Start implementing periods of focussed attention in your day. Maybe start small and practice ignoring distractions for 20-30 minutes and then increase from there.